Note: This article is for org admins using Clever or ClassLink to roster in Hatch™. If you do not use Clever or ClassLink, please see [Org Admin] Getting Started With Hatch™: Rostering.
As an organization administrator, you will help oversee the setup for Hatch so that children can begin to play and progress. When you use Classlink or Clever with Hatch, you can connect these systems to automatically roster your program.
Log In to Your Hatch Insights™ Account
To get started, you'll need a Hatch admin to add the primary org admin’s info to your program. Additional admins will mostly be added during the auto roster process. Once the Hatch admin sets up your account, you'll receive a welcome email from Hatch with a temporary password to help you log in.
The Let's Go! button in the email will take you to the Insights login screen.
On this screen, enter your email address (the same one where you received your welcome email) and your temporary password found in the welcome email. Click Log In.
Next, you'll be prompted to create a new password. Your password must be more than six characters. After setting up your account, you can get started creating your organization.
Getting Started in Insights
When you first log in, you'll see a pop-up directing you to your Setup Assistant. The Setup Assistant is your dedicated checklist to help you keep track of rostering and get started with our reports.
When you go to the Setup Assistant page, you will see personalized setup tasks related to your role and the Hatch products your organization uses.
For Programs With HatchSync
HatchSync® is our partnership with Teaching Strategies GOLD® that saves teachers time by automatically sending data to GOLD. If your program has HatchSync, you will see this in the About You section on the Setup Assistant page.
If you haven't set up your connection, we recommend doing this first. Here are a couple of articles that can help with this process:
- [Org Admins] Activating HatchSync®, Part 1: Creating a New Admin in GOLD®
- [Org Admins] Activating HatchSync®, Part 2: Connecting GOLD® to HatchSync
Your Setup Assistant will have up to seven steps to help walk you through the connection process and what comes after rostering.
Setup Assistant Steps 1–2
These steps include getting your roster sync set up and making sure that all the information is correct. After our team has helped you set this up, you can mark these steps as complete.
In the Setup Assistant, you'll find the pages you need to set up and check your roster sync. You'll also find a support article to help you set up your roster sync. You can also access those articles here:
- Step 1: Set up your roster sync (Clever): [Org Admins] Setting Up Your Clever Rostering Connection for Ignite by Hatch™
- Step 1: Set up your roster sync (ClassLink): [Org Admins and School Admins] ClassLink Integration Introduction and Overview
Other educators in your program will not be able to access Hatch until the roster sync is complete.
After scheduling your roster sync, you can also update the single sign-on (SSO) setting for your Hatch apps. Please see [Org Admins] Initial SSO Setup for ClassLink or [Org Admins] Initial Single Sign-On (SSO) Setup for Clever for support.
Setup Assistant Step 3
Step 3 is important to get children playing. For Hatch products, children log in by selecting their photos, so before they can play, their photos need to be uploaded.
Most Clever and ClassLink customers choose to add placeholder photos to their children’s profiles to help them start playing quicker. These placeholder photos can be updated at any time. For more information about adding photos, please see [Org Admins, School Admins, Teachers] Adding Child Photographs.
You can delegate this task to other educators in your program. As an organization admin, you can delegate tasks to all members of your program, but only other organization admins in your program can assign tasks to you.
To assign a task, click the Delegate Task button.
After you click this button, you'll see a pop-up that will allow you to select from existing members of your school to assign the task. Once you delegate the task, you will see the following message highlighted in orange:
The person to whom you assigned the task to will see this task highlighted on their Setup Assistant like this:
Setup Assistant Step 4–7
The last four steps are important for understanding the impact Hatch tools can have on your children and your educators.
Once your teachers have started step 4, we encourage you to check out these important reports in Insights and see the growth your children will have!
If your teachers are having trouble getting started with their Hatch products, please encourage them to check out the articles below:
- [Teachers] Getting Started With Hatch™" Using Ignite
- [Teachers] Getting Started With Hatch™: Using IgniteTable
- [Teachers] Getting Started With Hatch™: Using IgnitePanel
You can also monitor setup with your Setup Report in Insights. Learn more: [Org Admins, School Admins, Teachers] Setup Reports.