Hatch™ gives organization administrators the ability to archive and reset class, family member, and child data directly within the platform. Archiving is a great way to keep your data clean and relevant for the upcoming school year, saving you time by avoiding the need to manually disable or delete outdated records.
Note: Organizations, schools, administrators, and teachers are not archived during this process.
By default, the archive date is set to August 1, but organization administrators can adjust this at any time by editing the Archive Settings in Hatch Insights™. You’ll also have the flexibility to customize your archive or opt out entirely if needed—for example, if you don’t want to archive all classes or children.
For more details, check out our Archive FAQ. We know this is a meaningful change, so don’t hesitate to reach out with any questions or concerns—we’re here to help.
Once the archive and data reset occur, you can log in to Insights and begin setting up your classes, children, and families for the upcoming school year. To help you get this done quickly, we offer three tools:
- Individually add school, teacher, classroom, and child records: To add schools and teachers, you must be an administrator. Teachers are able to create their classroom and add children and family accounts.
- Hatch manual import: You can use the import feature to add new classes, teachers, children, and families in bulk via a CSV file upload.
- Carryover feature: Carryover allows you to copy children, either individually or in bulk, from the archive into the new school year. We recommend creating or importing classes first so that you can add these carryover children directly into their new class.