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[Org Admins, School Admins, Teachers] Quick Import for Children

Taylor Watkins
  • Updated

Introducing the CSV Quick Import of Child Data

Hatch Insights™ provides a quicker method for importing children via CSV or spreadsheet format. This method of adding children will allow you to add many children all at once!

  • Visit ROSTER > Imports > Roster CSV.
  • You will see a blue bar on the page labeled Quick Import Children. Select this bar.

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  • This will unfold details about the correct formatting of the import.

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  • You will also see the option to download a blank template or a template containing your current data (for each import type).

What Can This Import Do?

  • Add new children.
  • Assign a child to a class (or change classes) by listing them in the same row.

How Do I Start an Import?

  1. Ensure your teacher and class setup is complete. Classes must be present in the system in order to create child accounts. 
  2. Visit the Import Roster CSV page and download the CSV template. If you have any data in the system already, we recommend that you download your current data and add to it to avoid importing duplicates.
  3. Review the required fields carefully and gather any data sources you need to provide the needed information.
  4. Copy and paste or fill data into the template.
    • It is important to use a downloaded template file format saved as a .CSV file type.
    • If you have exported data from another source, copy data columns in alignment into the template.
      • Keep an eye out for slight formatting differences, which can be fixed with a "find and replace."
    • Match system spelling for schools and classes. For fields such as school and class name, we recommend you use the Copy School Names and Copy Class Names buttons so that you can copy exact spelling. Exact spelling of existing schools and classes is required to assign children correctly.
  5. Upload your data on the same page from which you downloaded the template.
  6. Fix errors as they arise. Even if you have errors, your correct data will be applied to the system immediately. You can download our shorter Corrections Sheet, including only the rows that need fixes to save time sifting through data and uploading.

Which Fields Are Required or Optional?

Child Fields

  • School name (required)
    • Example format: Greenhope Elementary
    • Email addresses cannot be longer than 50 characters
  • Class name (required)
    • Example format: Butterflies 2B
    • Letters, numbers, and some special characters are allowed
    • Class names cannot be longer than 40 characters
  • Child first name (required)
    • Example format: Marie-Claire
    • Letters, numbers, and some special characters are allowed
  • Child last name (required)
    • Example format: Smith-Cahill
    • Letters, numbers, and some special characters are allowed
  • Birth date (required)
  • Game language (required)
    • This field controls the language in which the Ignite by Hatch™ experiences are delivered
    • Please specify English or Spanish
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Note: This import only includes required fields for children. If you want to include demographic information or family members, you can use the Import Children and Family Members option or add these details later by editing the child profiles.

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