[Teachers] Matching Children to GOLD®

Why Do I Need to Match Children?

Once you have connected HatchSync® to GOLD®, Hatch Insights™ will automatically compare children set up in our system to children set up in Teaching Strategies GOLD®.

Whenever the first name, last name, and birth date of a child matches between the systems, we will automatically link those child accounts for document sending.

In some cases, the information may not match perfectly in spelling, or a child may be present in one system but not in the other. In this case, we need a little help from you to line up child accounts so that we can be sure documents are sending to the correct child.

Matching Children From the GOLD® Area

The fastest way to match children is to use our matching pages in the HatchSync area of Insights.

• Sign into Insights to view your dashboard.

• The tile in the lower-right corner of your dashboard displays the percentage of children in your organization that are matched already.
• Select the link on this tile to view your HatchSync Management screen.

Handling Language Mismatches

• If children in this class have language mismatches, you'll see them listed first.
• If the GOLD® Assessment language for a child does not match the instruction language in Ignite by Hatch™, some documents will not send.
• To adjust this setting on either side, select Edit Language to view the child profile and adjust either the Hatch language or GOLD® Assessed GOLD Literacy & Language Objectives. Note: This feature is coming soon.
• Select Done - Time to Match Children to GOLD when you are done or to skip this step.

• On the next screen, you will see a list of all the unmatched children in the class.
• The column on the left lists the child name and birth date in Insights.
• The column on the right will recommend some similar child names from GOLD®.
• Choose the correct child on the right to form the match.

• If you don't see the correct child among the recommendations, or if there are no recommendations, that child may need to be added or moved to your class on the GOLD® side.
• When you are done matching, select Match These Children (green button) at the bottom to move forward.

• Next, you will see a list of children whose data is present on the GOLD® side but not on the Hatch™ side.

• Select + Add to Hatch, the green button next to each child, to add the child's information to our system so the match can form. Hint: Use your GOLD® roster when you enter information to increase the chances of an automatic match.

Matching Children From Child Management Pages

• As your enrollment changes slightly during the year, you can keep an eye on child match status from the View All Children page.
• The HatchSync Status column shows a check mark for matched children and an X for unmatched children.

• You can match the child quickly by selecting Edit Info in the right-most column.
• You will see the child's profile. Near the bottom, the profile displays information about the child's HatchSync status,  including their match status and a count of documents sent.
• The top row in this section is labeled Matched?
• Select the pencil icon that is part of this row to reveal options for matching that child.

• Then, select the button labeled Manual Match.

• A pop-up will allow you to match.

• You can form a manual match based on our recommendation.
• With the help of a TSG Admin, you can also form a match using that child's ID in Teaching Strategies.
  • Administrators can find that child's ID by signing into the Teaching Strategies site and navigating to the Manage Children page.
  • Click the gear icon in the top right.
  • Check the box next to Child ID, then Done.

• Search for the child you want to match, copy their ID number, and paste into the search bar in the Insights pop-up.
• The child will appear on the left. Click the radio button and click Save Match.