Note: If your program only uses IgnitePanel by Hatch™, please see [School Admins] Getting Started With IgnitePanel by Hatch™.
As a school administrator, you will help oversee the setup for your school(s) so that children can begin to play and progress.
Log In to Your Hatch Insights™ Account
To get started, you'll need a Hatch admin or another administrator at your program to add info to Insights for your school/site. Once they set up your account, you'll receive a welcome email from Hatch™ with a temporary password to help you log in.
The Let's Go! button in the email will take you to the Insights login screen.
On this screen, enter your email address (the same one where you received your welcome email) and your temporary password found in the welcome email. Click Log In.
Next, you'll be prompted to create a new password. Your password must be more than six characters. After setting up your account, you can get started with Hatch.
Getting Started in Insights
When you first log in, you'll see a pop-up directing you to your Setup Assistant. The Setup Assistant is your dedicated checklist to help you keep track of all your rostering tasks.
When you go to the Setup Assistant page, you will see personalized setup tasks related to your role and the Hatch products your organization uses.
The Rostering Process
On the Setup Assistant page, you'll find all the tasks you need to complete to onboard your program. To the right of each task, you'll find different options for rostering. Here’s a breakdown of the ways you can roster as a school admin:
1. Type Your Information
- This is recommended for small schools and/or if your school decides to delegate tasks to other roles (for example, if you ask your teachers to create their own classes and add their own children).
- Add educators, classes, children, and family members individually and on separate forms.
2. CSV Import
- This is recommended for large schools or for users familiar with spreadsheets.
- Copy your roster data from a spreadsheet into Hatch’s CSV template for bulk import.
Roster Status Messaging
Depending on your program, some of the setup tasks may have been completed for you by an admin. If there is existing data in Insights for one of your tasks, then you'll see on your checklist a green banner at the top of the step.
For example, in the image below, at step 1, you can see in the green banner that two teachers have already been added to Insights. If you only have two teachers in your school using Hatch, then this task might be complete. We encourage you to take a look at the link that says View all Educators to ensure that you're not missing anyone before marking the task complete.
Setup Assistant Steps 1–3
On the Setup Assistant page, you will find links to all of the rostering options in steps 1–3. We've provided some helpful articles to assist you in completing each step:
- Step 1: Add teachers
- Step 2: Add classes
- Step 3: Add children and family members
Setup Assistant Step 4
Step 4 is very important to get children playing. For Hatch products, children log in by selecting their photos, so before they can play, their photos need to be uploaded.
For more information about adding photos, please see [Org Admins, School Admins, Teachers] Adding Child Photographs.
You can continue to manage your schools, users, and classes using the ROSTER menu in Insights.
Setup Assistant Steps 5–8
The last four steps are important for understanding the impact Hatch tools can have on your children and your educators.
Once your teachers have started step 5, we encourage you to check out these important reports in Insights and see the growth your children will have!
Delegating Tasks on the Setup Assistant
As a school admin, you can delegate tasks to other educators in your program, but only other school admins in your school and organization admins can assign tasks to you. To assign a task, click the Delegate Task button.
After you click this button, you'll see a pop-up that will allow you to select from existing members of your school to assign the task. For example, you may want your teachers to create their classes, so you can delegate the task to them.
Once you delegate the task, you will see the following message highlighted in orange:
Your teachers will see this task highlighted on their Setup Assistant like this:
If your teachers are having trouble getting started with their Hatch products, please encourage them to check out the following articles:
- [Teachers] Getting Started With Hatch: Using Ignite
- [Teachers] Getting Started With Hatch: Using IgniteTable
- [Teachers] Getting Started With Hatch: Using IgnitePanel
You can also monitor setup with your Setup Report in Insights. Learn more: [Org Admins, School Admins, Teachers] Setup Reports.