Instead of automatically archiving your data, Hatch™ allows an organization administrator to perform an archive and reset of all class, family member, and child data on their own. Archiving helps to keep your data clean and relevant to your upcoming school year, saving you the time that it takes to disable or delete data from the previous year. Please note that organizations, schools, administrators, and teachers are not archived.
The default archive date is set for August 1, but an organization administrator will be able to change this by editing their Archive Settings in Hatch Insights™. Organizations will also have the option to opt out of or customize their archive so that not all classes or children are archived.
Once the archive and data reset occur, you can log in to Insights and begin setting up your classes, children, and families for the upcoming school year. To help you get this done quickly, we offer three tools:
- Individually add school, teacher, classroom, and child records: To add schools and teachers, you must be an administrator. Teachers are able to create their classroom and add children and family accounts.
- Hatch manual import: You can use the import feature to add new classes, teachers, children, and families in bulk via a CSV file upload.
- Carryover feature: Carryover allows you to copy children, either individually or in bulk, from the archive into the new school year. We recommend creating or importing classes first so that you can add these carryover children directly into their new class.