For more information about getting started and what each role in Hatch™ can do, visit Getting Started With IgniteTable by Hatch™.
Set Up Your Account
Once your IgniteTable license purchase is complete and your account has been created, you will receive a welcome email from Hatch. The welcome email will contain a temporary password to help you log in. The button in the email will take you to the Hatch Insights™ login screen. On this screen, enter your email address (the same one where you received our welcome email) and your temporary password found in the welcome email.
Next, you'll be prompted to create a new password. Your password must be more than six characters. After setting up your account, you can get started creating your organization.
Set Up Your Organization
As an organization administrator, you can decide to set up the entire organization or delegate steps to school administrators and teachers. However, you'll need to at least set up your schools and add school administrators before you can hand off setup. All setup steps will need to be completed in Hatch Insights.
Here is the recommended setup order:
Use these links to jump to a specific part of the article.
School administrators can roster teachers and classes and children and family members in their school(s). Teachers can roster children and family members in their class(es). Teachers can also create their class unless you disable this option on the Organization Settings page.
For more information about the roles in Insights, visit Hatch Insights™ Roles Explained.
Add Schools - Option 1: Bulk Import
If you have a lot of schools to add to your organization, you may want to use our CSV roster import feature to add them quickly. Hover over ROSTER in the top menu of Insights, and under Imports, click Roster CSV.
On this page, you'll see options to import all important organization setup information, but right now, we'll look at the requirements for importing all your schools. You'll need a spreadsheet with rows for each school, and columns for school city, school state, and school zip code. Only school name and school zip code are required.
We recommend starting by downloading our template spreadsheet and then editing the file to include your school information. Make sure that you remove the template example before uploading. After you've entered all your school information in the file, save and upload the file at the bottom of the page.
The upload may take some time depending on the size of the file. You can leave the site. When the upload is complete, you'll receive an email with a summary of the changes made to your organization. From here, you can go to the View & Edit Schools page by clicking View All below Schools.
Add Schools - Option 2: Single Add
If your organization only has a few schools and you'd like to get started quickly, you can use the Add New School option found under ROSTER.
Here, you'll find a short form to add a school. You'll need the school name and school zip code; city and state are optional.
After adding a school, you can choose to Add Another School or View All Schools.
Add School Admins - Option 1: Bulk Import
If you need to add a lot of school administrators, we recommend using the Roster CSV feature to create all your school administrators at once. Hover over ROSTER in the top menu of Insights, and under Imports, click Roster CSV.
Note: You need to add your schools before you can add school administrators.
On this page, you'll see options to import all important organization setup information, but right now, we'll look at the requirements for importing all your school administrators. You'll need a spreadsheet with columns for school name, admin first name, admin last name, and email address. When the user's information is added to a row with a school name, then they will become a school administrator for that school.
We recommend downloading our template spreadsheet to start and then editing the file to include your school administrator information. Make sure that you remove the template example before uploading. After you've entered all your school administrator information in the file, save and upload the file at the bottom of the page.
The upload may take some time depending on the size of the file. You can leave the site. When the upload is complete, you'll receive an email with a summary of the changes made to your organization. From here, you can go to the View & Edit Educators page by clicking View All below Admins.
Add School Admins - Option 2: Single Add
If your organization only has a few schools and you'd like to get started quickly, you can use the Add New Educator option found under ROSTER.
Here, you'll find a short form to add an educator. To add a school administrator, first select School Admin in the User Role drop-down menu. Next, you'll need to select a school to add the school administrator to. Schools must be created before adding a school administrator. You'll need the school administrator's name and email address to continue.
After adding the information, you'll see the user's information. You can choose to Add Another Educator, or, if you click Done Adding Users, you'll be taken to the View All Users page.
Add Teachers and Classes - Option 1: Bulk Import
If you need to add a lot of teachers, we recommend using our Roster CSV feature to create all your teachers at once. Hover over ROSTER in the top menu of Insights, and under Imports, click Roster CSV.
Note: You need to add your schools before you can add teachers and classes.
On this page, you'll see options to import all important organization setup information, but right now, we'll look at the requirements for importing all your teachers and classes. You'll need a spreadsheet with columns for school name, teacher first name, teacher last name, email address, class name, and class icon (optional). When the teacher's information is added to a row with a class name, then they will become a teacher for that class.
We recommend downloading our template spreadsheet to start and then editing the file to include your teacher and class information. Make sure that you remove the template example before uploading. After you've entered all your teacher and class information in the file, save and upload the file at the bottom of the page.
The upload may take some time depending on the size of the file. You can leave the site. When the upload is complete, you'll receive an email with a summary of the changes made to your organization. From here, you can go to the View & Edit Educators page by clicking View All below Teachers or go to the View & Edit Classes page by clicking View All below Classes.
Add Teachers and Classes - Option 2: Single Add
If your organization only has a few teachers and you'd like to get started quickly, you can use the Add New Educator option found under ROSTER.
Here, you'll find a short form to add an educator. To add a teacher, first select Teacher under the User Role drop-down menu. Next, you'll need to select a school to add the new teacher to. Schools must be created before a teacher and/or class. You'll need the teacher's name and email address to continue.
After entering the teacher's information, you can select an existing class to add the teacher to or create a new class. To create a new class, click the checkbox next to Create a class. Then, you can select the school and add the class name. After adding this information, click the Add User button to create your new teacher and class.
After adding the information, you'll see the user's information. You can choose to Add Another User, or, if you click Done Adding Users, you'll be taken to the View All Users page.
Add Children and Family Members - Option 1: Bulk Import
If you need to add a lot of children and/or family members, we recommend using our Roster CSV feature to create all your children/family members at once. Hover over ROSTER in the top menu of Insights, and under Imports, click Roster CSV.
Note: You need to add your schools, teachers, and classes before you can add children and/or family members.
On this page, you'll see options to import all important organization setup information, but right now, we'll look at the requirements for importing all your children and family members. You'll need a spreadsheet with columns for the following: child's teacher's email address, child's class name, child's first name, child's last name, child's birth date, child grade (optional), game language, gender (optional), race (optional), ethnicity (optional), family member first name (optional), family member last name (optional), family member email address (required when family member first name and last name are entered), family member cell phone (optional), and Educational Journey (optional).
Note: If you do not include an Educational Journey, then this field will populate all your license types (e.g., Ignite and IgniteTable for those with both).
To learn more about editing children's Educational Journeys please see the following articles:
- [Org Admins, School Admins, Teachers] Editing an Individual Child's Educational Journey
- Journey Bulk Updater for Educational Journey
We recommend downloading our template spreadsheet to start and then editing the file to include your child and family member information. Make sure that you remove the template example before uploading. After you've entered all your child and family member information in the file, save and upload the file at the bottom of the page.
The upload may take some time depending on the size of the file. You can leave the site. When the upload is complete, you'll receive an email with a summary of the changes made to your organization. From here you can go to the View & Edit Children page by clicking View All below Children or go to the View & Edit Family Members page by clicking View All below Parents.
Add Children and Family Members - Option 2: Single Add
If your organization only has a few children and/or family members and you'd like to get started quickly, you can use the Add New Child option found under ROSTER.
Here, you'll find a short form to add a child. First, select the school and class you'd like the child to belong to, then add their first and last name and birth date. Next, you can select their Educational Journey; your options will be based on which licenses your organization has purchased. If you have an Ignite license, you'll need to include a selection for game language.
On this page, you can also add a child photo. Photos are required for children to log in to play IgniteTable.
After clicking Continue, you can add optional fields like demographic information and family information.
After filling out the child's information, you can choose to Save and Add Another or Save and View Child.